HVAC

Purpose

This policy outlines the rules and procedures for repairs, maintenance, and alterations to the heating, ventilation, and air conditioning (HVAC) systems within the [Condo Name] condominium complex. The goal is to ensure the efficient operation and longevity of the HVAC systems, maintain consistent comfort levels for all residents, and comply with applicable building codes and regulations.

Scope

This policy applies to all HVAC systems serving the common areas and individual units within the [Condo Name] condominium complex. This includes, but is not limited to, furnaces, air conditioners, heat pumps, ventilation systems, thermostats, and related components.

Responsibilities

  1. Condominium Corporation: The Condominium Corporation is responsible for the maintenance, repair, and replacement of HVAC systems serving the common areas. This includes regular inspections, preventative maintenance, and prompt response to reported issues. The Corporation is also responsible for ensuring that any alterations to common area HVAC systems are performed by qualified professionals and comply with all applicable codes and regulations.

  2. Unit Owners: Unit owners are responsible for the maintenance, repair, and replacement of HVAC systems serving their individual units. This includes regular filter changes, cleaning, and prompt response to reported issues. Unit owners must obtain written approval from the Condominium Corporation before making any alterations to their unit's HVAC system. Any work must be performed by qualified professionals and comply with all applicable codes and regulations.

Procedures

  1. Reporting Issues: Any issues with HVAC systems should be reported promptly to the Condominium Corporation or Property Management.

  2. Maintenance and Repairs: The Condominium Corporation will arrange for the maintenance and repair of common area HVAC systems. Unit owners must arrange for the maintenance and repair of their unit's HVAC systems.

  3. Alterations: Any proposed alterations to HVAC systems must be submitted in writing to the Condominium Corporation for review and approval. The proposal must include detailed plans, specifications, and confirmation that the work will be performed by qualified professionals and comply with all applicable codes and regulations.

  4. Emergency Repairs: In the event of an HVAC emergency, the Condominium Corporation or Property Management should be contacted immediately. Emergency repairs may be performed without prior approval, but must be followed up with a written report and any necessary permits.

Compliance

Failure to comply with this policy may result in the following:

  1. Cost Recovery: The Condominium Corporation may recover any costs incurred due to unauthorized alterations or repairs from the responsible unit owner.

  2. Fines: The Condominium Corporation may impose fines for non-compliance with this policy.

Review and Amendments

This policy will be reviewed annually and may be amended as necessary by the Condominium Corporation Board of Directors.

Effective Date

This policy is effective as of [Date].

Please note that this is a sample policy. It is important to consult with legal counsel and tailor the policy to the specific needs and regulations of your condominium complex.